We are seeking a highly skilled and organized Bookkeeper with strong hands-on experience with Xero to manage our financial records and ensure accurate bookkeeping practices. The Bookkeeper will work as a Contractor and play a key role in maintaining financial transactions, reconciling accounts, preparing financial statements, and assisting in financial reporting. This position requires strong attention to detail, proficiency in Xero, and the ability to work independently.

With a high level of attention to detail and a focus on delivering accurate work on time, you should be able to transform a conversation into high-quality documents and instructions.

Working Hours: 9:00 AM to 7:00 PM HKT (Monday to Friday) including 1-hour lunch break and 9:00 AM to 1:00 PM HKT (Saturday)

RESPONSIBILITIES

Financial Data Management:

• Record day-to-day financial transactions, including accounts receivable, accounts payable, and general ledger entries.
• Maintain accurate and up-to-date financial records, ensuring proper classification and coding of transactions.
• Track and manage petty cash to ensure accurate recording of small expenditures.
• Categorize and allocate expenses to the appropriate accounts.
• Perform bank reconciliations and ensure the accuracy of financial data entries.
• Track financial transactions by building up accounts, completing the posting process, and ensuring compliance with legal requirements.

Financial Reporting and Analysis:

• Prepare and analyze monthly Profit and Loss (P&L) statements, balance sheets, and cash flow statements.
• Assist in the preparation of monthly, quarterly, and annual financial reports.
• Provide insights into financial performance to support decision-making processes.

Payroll and Benefits Administration:

• Process payroll, ensuring accurate calculations of salaries, deductions, and benefits.
• Maintain employee payroll records.
• Coordinate with HR to ensure compliance with payroll regulations and timely submission of required reports.

Compliance:

• Assist in the preparation of financial data for audits, ensuring compliance with relevant accounting standards and regulations.
• Collaborate with external auditors, providing necessary documentation and support during the auditing process.
• Ensure alignment with tax laws, reporting requirements, and tax filing deadlines.
• Stay updated on changes in accounting standards and regulations to ensure ongoing compliance.

Inventory and Purchase Order Management:

• Monitor incoming, outgoing, and shipped products.
• Coordinate with the supply chain department to track inventory levels, purchase orders, and reconcile received goods.
• Collaborate with the supply chain team to resolve any discrepancies or issues related to inventory or purchase orders.

Financial Systems and Process Improvement:

• Set up bookkeeping policies and procedures.
• Help lessen control risk in the inventory process by suggesting policies.
• Identify opportunities for process improvement in financial systems and procedures, recommending and implementing changes to enhance efficiency and accuracy.

• Minimum three (3) years of relevant experience in Bookkeeping or Accounting roles.
• Bachelor's degree in Accounting, Finance, or a related field.
• Strong hands-on experience with Xero software is a must.
• Strong knowledge of accounting principles, financial reporting, and bookkeeping practices.
• Experience in integrations (e.g., DEXT) is a plus.
• Experience with inventory management systems such as Cin7 or similar systems is a big plus.
• Excellent analytical and problem-solving skills, with a high attention to detail.
• Strong organizational and time management skills.
• Ability to work independently and as part of a team.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.

Essential Requirements for Remote Work:

• Reliable Laptop or Desktop Computer.
• Stable and high-speed internet connection.
• Power source and backup internet connection in case of electricity interruptions.