Rising Red Dragon IMEXCO Purchasing Assistant

Purchasing Assistant

Rising Red Dragon IMEXCO

HK$2.1-2.7K[Monthly]

On-site - Quezon City1-3 Yrs ExpBachelorFull-time

Description

Review invoices for accuracy of billing, payment dates and any comments or notes attached to the invoice
Resolve all routine billing issues, including determining appropriate charges for an item or service, fixing or modifying an invoice, requesting additional detail on the item being purchased, reviewing a purchase order to ensure that an item has been received from a vendor, and preparing a revised invoice if billing is incorrect
Assist with payment of third-party vendors who are working on a project for which the company is responsible
Resolve any of the following issues: make a purchase order on behalf of the company; process a purchase order or receipt of goods or services; review, process or pay bills
Manage office inventory by assigning or reassigning responsibilities for processing each order or receipt of items or services
Resolve any payment disputes, such as: asking for a credit memo; asking to be paid in full; requesting an explanation for why a payment was returned
Respond to requests from vendors and customers regarding invoicing and payment, and requesting delivery of company products/services
Assign duties and responsibilities to others who may complete some tasks without having direct contact with the vendor
Assist in preparing financial reports by reviewing and compiling data from various sources (such as accounting system) and writing reports
Assess the need for purchases (such as equipment/inventory, supplies and software)
Coordinate special purchases, such as: training courses; meetings; travel and conferences; equipment, supplies and services such as telephones, copiers, computers
Develop a building maintenance plan and oversee the carrying out of this plan in terms of staffing requirements and materials required to perform work maintenance duties
Ensure that all supplies are current and in adequate to meet anticipated needs
Identify and recommend cost-effective ways to purchase goods, services, and equipment
Supervise outside vendors who provide goods and services, such as transportation companies, advertising agencies, security firms, and computer consultant firms
Maintain vendor file by providing information, such as payment policies for each vendor, list of vendors with contact information and other information, such as products or services provided
Assist in the procurement process by identifying potential vendors and assisting in the evaluation process
Assist executives, managers, or owners with managing finances as needed.

Requirements

Graduate of any 4-year course.
Computer Literate – Excel, Word
Strong work ethic
Hard Working
Able to work well independently.
Preferably with experience as Purchasing Staff.
Physically fit

Decision-Making SkillsNegotiating SkillsFinancial LiterateTime ManagementProblem Solving SkillsPurchasingExcellent Communication SkillsVendor ManagementCanvassing/PurchasingStrong Work Ethic