Autokid Subic Trading Corporation Sales Admin Assistant

Sales Admin Assistant

Autokid Subic Trading Corporation

HK$2.1-2.8K[月薪]

现场办公 - 甲米地應屆畢業生/學生本科全職

福利待遇

法定福利
13薪, Pag-Ibig 基金, 菲爾健康, SSS/GSIS
健康保險
牙科保險, 健康保險, 人壽保險, 健康維護組織
額外福利
免費餐, 健身房會員資格, 停車位
職業發展
工作培訓
休假和請假
病假, 單親假

簡介

Bid Preparation and Documentation:
Assist in the preparation and completion of bid documents, ensuring compliance with client specifications and deadlines.
Coordinate with internal teams (sales, finance, legal, and technical) to gather all necessary information for the bid.
Prepare and format proposals, tender documents, and presentations in response to RFPs or tenders.
Ensure that all supporting documents, such as certifications, contracts, and legal requirements, are included in the submission.
Bid Submission and Coordination:
Submit completed bids on time and follow up with clients to confirm receipt of submissions.
Ensure that all electronic or hard copy bid submissions are correctly formatted and submitted according to client instructions.
Manage and track multiple bid submissions, ensuring all deadlines are met and any clarifications or additional information requested by the client is promptly provided.
Bid Monitoring and Reporting:
Track the status of ongoing bids, ensuring that team members are aware of deadlines, client updates, and changes.
Monitor bid progress, ensuring all documents are submitted accurately and in a timely manner.
Maintain a database of submitted bids, ensuring all records are up-to-date and organized for easy reference.
Prepare regular status reports on active and upcoming bids for the sales and management teams.
Collaboration and Liaison:
Collaborate with the sales team, project managers, finance, and other departments to ensure bids are competitive, accurate, and meet client needs.
Work with the legal team to review contract terms, conditions, and compliance requirements before finalizing bid submissions.
Assist in coordinating internal review meetings for bid documents to ensure they align with company strategies and objectives.
Document Management and Filing:
Maintain a well-organized repository of bid documents, proposals, contracts, and related materials.
Ensure all bid files are properly stored and easily accessible for future reference or audits.
Keep track of the bid results, providing feedback on successful and unsuccessful submissions for improvement.
Post-Bid Follow-up:
Assist with post-bid activities, including following up on submitted bids to determine outcomes.
Help the sales team prepare for contract negotiations and customer meetings following a successful bid.
Provide feedback from clients to help refine future bid processes and proposals.