Invoice Review and Validation

• Review and validate supplier invoices for accuracy, completeness, and compliance with policies.
• Match invoices to purchase orders and delivery receipts, ensuring proper documentation.
• Escalate and resolve discrepancies with vendors or internal stakeholders.

Payment Management

• Schedule and process supplier payments in line with agreed terms.
• Prepare payment instructions for checks, bank transfers, and other methods.
• Ensure payment documentation is accurate and properly authorized.

Vendor Account Reconciliation

• Reconcile vendor statements with accounts payable records monthly.
• Investigate and resolve discrepancies between vendor and company accounts.
• Maintain updated and accurate vendor account records.

Tax Compliance and Reporting

• Ensure proper computation and filing of withholding taxes on supplier payments.
• Monitor VAT compliance on purchases and prepare necessary reports.
• Assist in addressing tax-related inquiries from auditors and tax authorities.

Month-End and Year-End Closing Activities

• Prepare reconciliations and schedules for accounts payable accounts.
• Ensure accurate recording of accruals and outstanding liabilities.
• Collaborate with the finance team to meet closing deadlines.

Audit Support and Compliance

• Provide documentation and responses for internal and external audits.
• Ensure accounts payable processes comply with company policies and regulatory standards.
• Address audit findings and implement corrective measures promptly.

Process Optimization

• Identify and recommend improvements to the accounts payable workflow.
• Assist in implementing automation tools to enhance invoice processing and payment accuracy.
• Ensure adherence to internal controls and maintain process efficiency.

Process Improvement & Compliance

• Identify areas for improvement in accounting processes to enhance efficiency.
• Ensure adherence to internal controls and compliance with financial regulations.
• Recommend improvements to accounting procedures to maintain best practices.
• Accomplish tasks as instructed by the immediate supervisor

• Bachelor’s degree in Accounting, Finance, or a related field.
• At least 2-3 years of experience in accounts payable or related accounting functions.
• Proficiency in accounting software and MS Excel.
• Strong understanding of tax compliance and accounts payable processes.
• Excellent organizational, analytical, and communication skills.
• Proficiency in accounting software and ERP systems.
• Advanced knowledge of accounts payable processes and reconciliation techniques.
• Familiarity with Philippine tax regulations, including VAT and withholding tax compliance.
• Attention to detail to ensure accuracy in invoice and payment processing.
• Analytical skills to identify and resolve accounts payable discrepancies.
• Time management skills to meet strict payment and reporting deadlines.
• Communication skills to work effectively with vendors and internal teams.
• Problem-solving abilities to enhance AP processes and resolve payment issues.