Accounting function

As an accounting staff you are responsible for financial management and record-keeping.

● Recording financial transactions, including purchases, sales, receipts, and payments, in the company’s accounting system (Oracle NetSuite).

● Managing employee expense claims, verifying expenses, and ensuring compliance with expense policies.

● Categorizing and processing of invoices, expenses, and ensuring timely payment to vendors and suppliers and issuance of BIR form 2307.

● Managing customer invoices, tracking payments, and following up on outstanding balances and BIR form 2307 to ensure timely receipt of funds and documentation.

● Recording and tracking fixed assets, conducting asset verification, and calculating depreciation.

● Encoding of Journal Entries of Payroll in Company’s software.

● Monthly reconciling of company’s bank accounts with the accounting records to identify discrepancies and ensure accuracy using the company’s accounting system.

● Prepare monthly financial statements with schedules, such as income statements, balance sheets, cash flow statements and management reports and to submit them within the specified time.

● Daily Cash Position and daily update of bank passbook/statements

● Preparation of audit schedules for auditors during financial audits by providing necessary documentation and explanations.

● Monthly, Quarterly and Annual preparation of BIR tax returns with schedule analyzes

● Encoding of Sales and Purchases to BIR VAT Relief and encoding in BIR Alphalist.

● Sending the VAT & Alphalist DAT file to BIR via email.

● Ensuring the company’s remittances with SSS, HDMF and Philhealth, both premiums and loans.

● Preparation and filing of the company’s compliance with SEC regulations.

● Maintaining organized and secure physical and electronic records of financial transactions and supporting documentation.

● Staying up-to-date with relevant laws and requirements in BIR, SSS, PHIC, HDMF, SEC and other Government Agencies.

● Collaborating with team members to gather information and ensure accurate financial data.

● Protect an organization’s value by keeping information confidential.

Administrative function

● Overseeing the daily operations of the office, ensuring a clean and organized workspace, managing office supplies, and coordinating maintenance and repairs.

● Handling internal and external communication, including phone calls, emails, and mail, and ensuring effective communication within the organization. Handling banking relationships.

● Organizing and maintaining physical and electronic files, documents, and other records for easy retrieval.

● Greeting visitors, clients, or customers, and handling inquiries or directing them to the appropriate person.

● Drafting and proofreading letters, memos, reports, and other documents.

● Developing, updating, and implementing administrative policies and procedures for the organization.

Perform other duties required for the accounting services. Your responsibilities may be extended or curtailed from time to time at the direction of Company Management.

Minimum Qualifications

• A minimum of a Bachelors of Science in Accountancy or related course
• Experience in bookkeeping services and external audit
• Knowledgeable in computerized accounting
• Knowledgeable in SEC, BIR, payroll preparation, SSS, HDMF and Philhealth compliance/government requirements
• Experience in monitoring the use of the equipment and facilities of the Company
• Experience in providing day-to-day and/or project-based assistance to the Management and Administrative team
• Highly resourceful, independent, and self-starting
• Suited to work in a fluid startup environment in the Philippines
• Interested in social development issues

Please refer to job description.