The Accounting Supervisor is responsible for managing the day-to-day accounting operations, ensuring accurate financial reporting, and maintaining compliance with internal controls and government regulations. This role plays a critical part in project profitability tracking, inventory oversight, supplier coordination, and warehouse cost management. The ideal candidate should be detail-oriented, organized, and capable of supervising a small team while providing strategic financial insights to support business growth.

DUTIES AND RESPONSIBILITIES:

Financial Reporting & Oversight

• Supervise the preparation and review of accurate and timely financial reports, including income statements, balance sheets, and cash flow statements.
• Oversee month-end and year-end closings.
• Ensure financial reporting complies with company policies and regulatory standards.

Project Profitability Monitoring

• Prepare and maintain P&L reports per project, tracking revenue, direct costs, overhead allocation, and gross margins.
• Conduct regular cost analysis to evaluate project profitability and identify loss drivers, if any.
• Provide insights to project managers and management on underperforming projects and recommend corrective actions.

Cost & Expense Management

• Oversee cost control and expense monitoring at the warehouse and facility, including utilities, supplies, fuel, repairs, and consumables.
• Implement budget tracking tools for operational expenses.
• Analyze trends and variances in operating costs and suggest cost-saving measures.

Inventory & Asset Control

• Ensure accurate tracking and safekeeping of inventory records for materials, finished goods, and consumables.
• Supervise stock movements between warehouse and job sites, ensuring integrity and alignment with project requirements.
• Support and coordinate periodic inventory counts and reconciliation.

Importation & Supplier Payments

• Facilitate and track the importation of goods and materials, coordinating with logistics providers and customs agents.
• Monitor and ensure on-time payments to both local and international suppliers, managing payment terms and cash flow planning.
• Assist with currency exchange monitoring and cost impact evaluations.

Accounts Payable & Receivable

• Supervise the processing of AP/AR, ensuring accuracy and timely processing of invoices, collections, and payments.
• Monitor client receivables, retention amounts, and collection schedules.
• Reconcile supplier and subcontractor accounts regularly.

Internal Controls & Compliance

• Enforce internal control systems for procurement, cash disbursement, payroll, and inventory.
• Ensure compliance with tax filings, business permits, and government regulations (VAT, EWT, ITR, etc.).
• Support internal and external audits through proper documentation and responsiveness.

Supervision & Team Development

• Lead and mentor accounting team members; set performance goals and conduct regular evaluations.
• Assign daily tasks, review outputs, and ensure timely completion of accounting deliverables.
• Train staff on accounting systems, policies, and new procedures.

Systems & Process Improvement

• Oversee the proper use of accounting software and ERP tools related to job costing, inventory, and procurement.
• Propose and implement process improvements to increase efficiency and accuracy.
• Recommend automation tools or reporting templates to improve financial oversight.

Strategic Financial Support

• Assist management in budget preparation, financial forecasting, and business planning.
• Provide ongoing financial advice on pricing, supplier negotiations, and capital expenditures.

REQUIREMENTS

Must have:

• Bachelor’s degree in Accounting, Finance, or related field (CPA preferred but not required)
• 3–5 years of accounting experience, preferably in construction, manufacturing, or project-based industries
• Familiar with managing inventory, BIR filing reports, projections, and handling a team of 4–10
• Proven experience in team supervision
• Strong knowledge of project costing, inventory control, and financial reporting
• Familiarity with accounting systems (e.g., QuickBooks, Xero, or ERP platforms)
• Excellent analytical, organizational, and communication skills