The Accounting Specialist for Accounts Payable is responsible for processing and monitoring payments, verifying invoices, and maintaining accurate financial records in accordance with company policies and Philippine accounting standards. This role ensures that vendors and suppliers are paid accurately and on time, and that all transactions are properly documented and compliant with BIR regulations.

1. Invoice Processing & Payment:

• Receive, review, and verify supplier invoices and supporting documents.
• Ensure accuracy of billing, appropriate approvals, and compliance with company policies.
• Encode and process payments through checks, online banking, or other approved platforms.
• Prepare and route disbursement vouchers for signature.

2. Reconciliation & Documentation:

• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Maintain updated records of accounts payable, including aging reports and payment schedules.
• Ensure completeness of attachments for all disbursement transactions.

3. Compliance & Reporting:

• Ensure compliance with BIR requirements on VAT, Expanded Withholding Tax (EWT), and other statutory obligations.
• Assist in the preparation of schedules for monthly, quarterly, and annual BIR reporting (e.g., 2307, 2550M/Q, 1601-E).
• Support internal and external audit requirements by providing necessary documents and reports.

4. Coordination & Communication:

• Coordinate with purchasing, receiving, and other departments regarding vendor issues and payment status.
• Communicate professionally with suppliers regarding payment updates, discrepancies, and required documents.

5. Other Duties:

• Assist in month-end and year-end closing activities related to payables.
• Maintain confidentiality and integrity of financial data.
• Perform other related accounting duties as assigned by the supervisor.

• Graduate of BS in Accountancy, Accounting Technology, or related business course.
• At least 1 year of experience in accounting or accounts payable role; hospitality experience is an advantage.
• Knowledge of accounting systems (e.g., QuickBooks, SAP, or hotel-specific systems like IDS, Opera, etc.).
• Familiar with BIR tax forms, withholding taxes, and Philippine financial reporting requirements.
• Strong attention to detail, organization, and time management skills.
• Good command of English and Filipino; can communicate with internal teams and external vendors professionally.

Key Competencies:

• Analytical Thinking
• Accuracy and Attention to Detail
• Financial Compliance
• Time Management
• Teamwork and Communication
• Integrity and Discretion