Key Responsibilities:

1. Purchasing & Inventory Management

• Receive and review departmental purchase requests.
• Coordinate with approved suppliers for quotations and order placements.
• Maintain purchasing logs and delivery schedules.
• Track inventory levels and restock office/clinic supplies as needed.
• Ensure documentation of deliveries and goods received.
• Process purchase orders and ensure timely procurement of office and clinic supplies.
• Source and negotiate with suppliers for cost-effective purchasing solutions.
• Monitor and maintain inventory levels, conducting regular audits to prevent shortages.
• Maintain organized records of purchase transactions and supplier agreements.
• Coordinate with the finance department for payment processing of vendors and suppliers.

2. Billing & Accounting Support

• Assist in preparing and issuing invoices to clients and insurance companies, ensuring accuracy and timely processing.
• Collect and verify supporting documents for sales and expenses.
• Encode transactions and prepare daily and weekly billing reports.
• Maintain petty cash logs and initiate replenishment requests.
• Coordinate with the Finance Officer for accurate record-keeping and audits.
• Process patient payments, issue receipts, and record transactions accordingly.
• Handle inquiries regarding billing, payments, and account transactions.
• Prepare and reconcile daily sales reports for submission to the accounting team.
• Assist in managing accounts receivable and payable, ensuring proper documentation.

3. Administrative & Operations Support

• Support front office and clinic operations with documentation, filing, and internal reporting.
• Assist in scheduling, processing payments, and ensuring compliance with administrative SOPs.
• Handle confidential files and ensure secure storage of records.
• Liaise with department heads for cross-functional admin support.
• Coordinate with operations and admin departments to streamline workflows.
• Assist with internal and external communication, including report preparation and correspondence.
• Maintain compliance with company policies and procedures.
• Support office operations, team activities, and clinic events as needed.

Key Competencies:

• Time Management & Prioritization
• Multitasking & Resourcefulness
• Financial & Analytical Thinking
• Professionalism & Discretion
• Problem Solving & Initiative

Job Type: Full-time

Pay: Php17,000.00 - Php23,000.00 per month

Benefits:

• Company events
• Health insurance
• Promotion to permanent employee

Schedule:

• 8 hour shift
• Day shift

Supplemental Pay:

• 13th month salary
• Overtime pay

Work Location: In person

Please refer to job description.