• Organize and file documents: Sort and classify documents, both physical and electronic, according to established guidelines. 
• Maintain filing systems: Ensure that filing systems are accurate and efficient, updating them with new information and removing or archiving outdated files. 
• Retrieve records: Locate and retrieve documents and files in response to requests from authorized users, and return them to their proper locations. 
• Track and log information: Keep logs of materials filed or removed, and maintain databases or spreadsheets to track documents. 
• Perform general office duties: Handle tasks such as photocopying, scanning, faxing, sorting mail, and creating new records as needed. 
• Ensure confidentiality: Handle sensitive information with integrity and follow proper procedures for document retention and security. 
• Assist with other administrative tasks: Provide support to other departments and staff with their documentation needs. 

Necessary skills and qualifications

• Organizational skills: Strong ability to maintain order and a logical system for all documents. 
• Attention to detail: Crucial for accuracy in filing, logging, and retrieving information. 
• Computer proficiency: Familiarity with computer programs, databases, and digital filing systems. 
• Integrity: Ability to handle sensitive and confidential company information with discretion. 
• Communication skills: Ability to communicate with colleagues to retrieve and deliver documents.