Executive Assistant (Real Estate)

DOXA Talent

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混合办公 - 馬尼拉1-3 年經驗本科全職
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職位描述

簡介

ROLE SUMMARY

Our client, a dynamic real estate investment firm with properties across the US and Canada, is seeking a highly organized and proactive Executive Assistant to support the Director of Operations. This role will report directly to the Director of Operations and will play a critical role in managing administrative tasks, communication, and operational coordination.


This is a long-term, full-time remote opportunity ideal for someone who thrives in a fast-paced, entrepreneurial environment. The successful candidate will be an exceptional communicator, detail-oriented, and capable of handling various administrative responsibilities with professionalism and discretion.


WORK SCHEDULE: 9:00 AM – 6:00 PM Central Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays


POSITION TYPE: Full Time


WORK ARRANGEMENT: Remote


ESSENTIAL FUNCTIONS:

  • Perform the following inbox and calendar management tasks:
  • Monitor and manage the executive’s inbox, prioritize messages, and draft responses on her behalf when appropriate
  • Schedule and manage meetings, appointments, and events, ensuring all logistics and materials are prepared in advance
  • Identify scheduling conflicts and resolve them promptly
  • Add action items from emails to ClickUp for visibility
  • Perform the following administrative support tasks:
  • Prepare and format reports, presentations, and correspondence
  • Manage digital filing systems, ensuring important documents and communications are organized and accessible
  • Assist in preparing agendas, taking meeting notes, and tracking action items
  • Handle data entry and maintain accurate records related to property operations and management
  • Perform the following communication and coordination tasks:
  • Act as the point of contact for internal and external stakeholders, providing timely and professional communication
  • Assist in coordinating with vendors, contractors, and property managers across different regions (Austin, Florida, Texas, and Quebec)
  • Follow up on outstanding items and ensure tasks and deadlines are tracked and completed
  • Perform the following project and task management tasks:
  • Support the executive in day-to-day task execution by creating and managing to-do lists and reminders
  • Assist with ad hoc projects, including property onboarding and administrative research
  • Lead administrative projects under the Director of Operations
  • Assist the Director of Operations in building and updating the knowledge base of the company
  • Identify opportunities for improving administrative processes and propose solutions
  • Perform the following tasks to ensure confidentiality and compliance:
  • Maintain strict confidentiality of sensitive business and personal information
  • Ensure all documentation and communication meet internal compliance standards


QUALIFICATIONS:

  • A bachelor’s degree in the related field is preferred
  • 3+ years of experience as an executive assistant or similar administrative support role
  • Experience working with remote teams and executives in dynamic, fast-paced environments
  • Previous experience in real estate or property management is a plus
  • Experience with HubSpot is a plus, but not required
  • Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Google Suite; experience with project management tools (e.g., ClickUp) is a plus
  • Excellent written and verbal communication skills
  • Ability to learn new tools quickly
  • Strong time management and organizational skills with a high level of attention to detail
  • Ability to anticipate needs, think critically, and offer solutions to problems proactively
  • Self-starter who can work independently with minimal supervision

職位要求

Please refer to job description.

組織能力時間管理溝通技巧Attention To Detail問題解決微軟Office多工處理Confidentiality日程安排客戶服務
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HR ManagerDOXA Talent

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工作地址

Manila, PH

發布於 31 May 2025

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