We’re Hiring: Legal Operations & Corporate Governance Manager!

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We are currently on the lookout for a Legal Operations & Corporate Governance Manager to join our team at Cloudstaff, the #1 workplace everywhere! Think you qualify for the role? Attach a 1-2 minute video intro and introduce yourself to us so we can meet you virtually. Attach this together with your updated CV to become a priority applicant!

Role: Legal Operations & Corporate Governance Manager

Work Arrangement: Work from Home

Location: Any CS Site - Ortigas / Makati / Cebu / Davao / Bacolod / Angeles / Mabalacat

Schedule: Morning Shift

Job Description:

The Legal Operations & Corporate Governance Manager is responsible for building, maintaining, and managing the legal infrastructure of PERSERVX Group and ClearLine Group. This role ensures that all legal documentation, corporate governance records, investment agreements, and deal documentation across the group are properly prepared, organized, and maintained. The role acts as the central legal operations hub for the organization, coordinating between the CEO, external legal advisors, accountants, and corporate service providers. This position focuses on legal systems, documentation, governance, and compliance, ensuring the organization operates with institutional-grade legal discipline. This role does not provide legal advice but ensures that legal processes, documentation, and corporate governance obligations are executed accurately and efficiently. 

• Build and maintain a Legal Document Master Library
• Maintain full corporate governance compliance across all entities
• Prepare deal documentation efficiently using standardized templates
• Coordinate external lawyers and advisors effectively
• Maintain accurate corporate and trust records
• Reduce legal costs by improving internal documentation systems
• Enable the business to execute deals faster and more efficiently

Core Responsibilities:

1. Legal Document Master Library Management

Develop and maintain the company’s Master Legal Document Library, including:

Corporate Governance Documents:

• Company constitutions

• Shareholder agreements

• Share issue agreements

• Share transfer agreements

• Director resolutions

• Shareholder resolutions

• Company registers

Trust Documentation:

• Trust deeds

• Trustee resolutions

• Trust distribution resolutions

• Trustee appointment documentation

Investment and Capital Documentation:

• Master loan agreement templates

• Investor loan agreements

• Security agreements

• Promissory notes

• Investor disclosure documentation

Property and Development Documentation:

• Joint venture agreements

• Development agreements

• Option agreements

• Property acquisition documentation

• Property due diligence checklists

Operational Legal Documents:

• NDA templates

• Contractor agreements

• Employment agreements

• Referral agreements

• Introducer agreements

• Service agreements

2. Deal Documentation Preparation 

Prepare legal documentation packages for investment deals and property transactions 

including: 

• Loan agreements using template structures 

• Investor documentation packages 

• SPV governance documentation 

• Director resolutions for transactions 

3. Corporate Governance & Board Administration 

Prepare and maintain: 

• Director resolutions approving company decisions 

• Shareholder resolutions 

• Written board approvals 

• Board meeting minutes where required 

Examples include approvals for: 

• Property acquisitions 

• Creation of SPV companies 

4. Corporate Compliance and ASIC Administration 

Maintain compliance across Australian entities including: 

• ASIC company registers 

• Director and shareholder records 

• Company structure diagrams 

• Annual company reviews 

• ASIC filings and updates 

5. Trust Governance Administration 

Maintain trust records including: 

• Trustee resolutions 

• Trust distribution documentation 

• Trustee appointment records 

• Trust governance documentation 

6. SPV Governance Management 

Maintain documentation for each SPV including: 

• SPV company formation documents 

• SPV director resolutions 

• SPV investor approvals 

• SPV loan agreements 

• SPV governance records

7. ClearLine Group Legal Administration 

Support legal operations related to: 

• Referral agreements 

• Partnership agreements 

• Commission structures 

• Property sales agreements 

• Agent engagement agreements 

• Partner onboarding documentation 

8. Legal Workflow Coordination Coordinate between: 

• CEO 

• Commercial lawyers 

• Property lawyers 

• Tax advisors 

• Accountants 

• Corporate service providers 

• International advisors 

• Responsibilities include briefing lawyers, coordinating document review, tracking legal 
• matters, and ensuring proper document execution. 

9. Legal Systems & Document Infrastructure 

Build and maintain the company’s Legal Command Centre using tools such as: 

• ClickUp – legal workflow management 

• Google Drive or SharePoint – secure document storage 

• DocuSign or PandaDoc – contract execution 

• 1Password – secure credential storage 

10. Investor Documentation Support 

Prepare investor documentation including: 

• Investor loan agreements 

• Investor onboarding documentation 

• Security documentation 

• Investor reporting templates 

11. International Structure Administration 

Assist with documentation relating to international entities including: 

• Cyprus holding companies 

• International trusts 

• Cross-border corporate governance records 

Qualification and requirements:

Legal Knowledge Strong understanding of: 

• Commercial contracts 

• Corporate governance documentation 

• Trust and company structures 

• Property and finance documentation 

Contract & Documentation Skills 

• Draft documents from templates 

• Manage legal documentation databases 

• Track contractual obligations 

• Maintain document version control

Organizational & Systems Skills 

• Manage legal document libraries 

• Track compliance requirements 

• Coordinate legal workflows 

Technology Skills Experience with: 

• Google Workspace 

• ClickUp or similar workflow software 

• Document management systems 

• Electronic signing platforms

Preferred Experience 

• Law firm paralegal 

• Legal assistant 

• Corporate governance officer 

• Compliance officer 

• Property law assistant 

• Contract manager 

• Experience with property investment, development, or financial structures is highly desirable. 

Key Personal Attributes 

• Exceptional attention to detail 

• High integrity and confidentiality 

• Strong organizational discipline 

• Ability to work independently 

• Professional handling of confidential information 

Success Metrics 

• Accuracy of legal documentation 

• Efficiency of deal documentation preparation 

• Completeness of the legal document library 

• Compliance with governance requirements 

• Responsiveness to CEO and operational needs

Strategic Importance of This Role 

This role builds the internal legal infrastructure that allows the company to: 

• Execute deals faster 

• Reduce external legal costs 

• Maintain compliance 

• Scale operations across multiple entities and jurisdictions

Non-negotiable skills & requirements:

• 5 years experience in this role.

Legal Knowledge Strong understanding of: 

• Commercial contracts 

• Corporate governance documentation 

• Trust and company structures 

• Property and finance documentation 

Contract & Documentation Skills 

• Draft documents from templates 

• Manage legal documentation databases 

• Track contractual obligations 

• Maintain document version control

Organizational & Systems Skills 

• Manage legal document libraries 

• Track compliance requirements 

• Coordinate legal workflows 

Technology Skills Experience with: 

• Google Workspace 

• ClickUp or similar workflow software 

• Document management systems 

• Electronic signing platforms

Preferred Experience 

• Law firm paralegal 

• Legal assistant 

• Corporate governance officer 

• Compliance officer 

• Property law assistant 

• Contract manager 

Experience with property investment, development, or financial structures is highly desirable. 

Perks & Benefits (Work From Home):

• Comprehensive health and life insurance on your 16th day of employment, covering 1 free dependent on the 16th day of employment  
• Flexible leave credits which may be used for vacation, emergency and sick leaves  
• Quarterly perks boxes for WFH staff, offering groceries and snacks to keep you fueled  Superb and exciting Mid-Year Parties – with items to give away and cash prizes!  
• Endless opportunities for career advancement  
• Annual Performance Review with Salary Increase  
• We set you up for success with a company-provided PC/Laptop and fiber internet connection  
• Tech-on-wheels Support  
• Participate and join our CS Social Clubs and Special Interest Groups to connect with colleagues  
• International career growth and connections  
• Unlimited cash incentives for hired referrals  
• Mental Wellness Employee Assistance program through Lifeworks  
• In-house psychiatrist available to support employees' well-being  
• Become part of the Employee Share Units program  
• Cloudstaff Dream Points - To be used for bidding useful items like appliances, kitchenettes etc.
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• Cloudstaff : Build Your Career, Anywhere
• Established in 2005, Cloudstaff is a leading outsourcing company that empowers businesses to thrive through smarter talent solutions. We're passionate about creating a work environment that fosters your professional growth and overall well-being.
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• Why Cloudstaff is the #1 Workplace?
• • Award-winning Culture: We're committed to building the #1 Workplace Everywhere, with a proven track record of staff engagement initiatives and industry recognition
• • Invest in You: We support your development through comprehensive training programs, mentoring and opportunities for career advancement
• • Thrive as an Individual: We offer a strong work-life balance with flexible schedules, meaningful perks and a collaborative team environment.
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• **To become a priority applicant, please share a 1-2 minute video introduction detailing you experience in this specific role. You can upload your video to the CSJobs platforms. Please use a clean, distraction-free background and speak clearly and articulately.**