SmoothMoves, Inc. is a licensed Human Resources Development Organization that specializes in the recruitment, training, and hiring of semi-skilled and full-professional manpower resources. We provide staff for permanent, project-based, contractual, or temporary roles in any business environment. Our expertise ensures efficient deployment of staff tailored to our clients' needs.

Duties & Responsibilities:

Receives and Reviews Purchase Requisition (PR)

• Requests
Verifies completeness and accuracy of P.R. submitted by various departments before encoding into ERP Netsuite.

Conducts Market Research and Solicits Quotations

• Sources multiple quotations for IT hardware, software and licenses; nationwide office supplies/consumables; and HR, Site Prep and other IMC departments’ requirements, ensuring competitive pricing and product quality.

Negotiates with Vendors for Cost Optimization

• Engages in price and term negotiations to secure the most favorable deals without compromising quality.

Oversees and Coordinates with Warehouse/Inventory Team

• Ensures stock levels are sufficient and assists in managing incoming and outgoing inventory, including physical stock validation if needed.

Conducts Vendor Accreditation and Due Diligence

• Evaluates vendor legitimacy through background checks, BIR, business permits, and technical certifications to ensure compliance and reliability.

Handles PO Generation and Communication

• Issues official Purchase Orders (POs) via ERP systems, communicates with vendors and internal requesters, and ensures timely acknowledgement and delivery tracking.

Supports Vendor Enrollment in Netsuite

• Uploads documentary requirements and ensures vendor profiles are complete, updated, and compliant with procurement policies.

Monitors Delivery and Service Lead Times

• Coordinates with vendors to confirm estimated time of arrival (ETA) and proactively follows up on delays or issues.

Coordinates Cross-Functional Requirements

• Liaises with Finance, Legal, IT, and Operations for procurement-related tasks such as contract validation, payment coordination, and technical specification clarification.

Handles Urgent or Emergency Procurement Requirements

• Responds swiftly to last-minute or emergency procurement requests critical to operations, ensuring minimal disruptions.

Qualifications: 

• College Graduate of 4 years degree in Business field. 
• With 2-3 years of procurement experience. 
• With background at least in both soft services and Hard services (engineering/Archi) procurement.
• Willing to assigned On-site in East Avenue Diliman Quezon City