• Perform the following project coordination and tracking duties:
• Review project files and estimates in Xactimate and CRM to understand job scope
• Support creation and organization of work orders and budgets
• Track project progress and follow up with superintendents for updates
• Help maintain and update project timelines in BuilderTek or Salesforce
• Ensure all permits, licenses, and compliance documents are tracked and organized
• Perform the following communication and team support duties:
• Act as a bridge between field teams and internal departments
• Communicate with team members and customers about project milestones (via email, CRM, etc.)
• Schedule subcontractors based on timelines and budget allocations
• Follow up on open items or delays and raise flags if action is needed
• Perform the following data entry and system management duties:
• Keep CRM and project management software up to date with photos, notes, and communications
• Log subcontractor invoices, approvals, and changes in scope
• Help with estimating team coordination (scope walks, site visit documentation, etc.)
• Track and report on key job metrics like timelines, costs, and margins
  

• A Bachelor’s degree in the related field is preferred
• 1–3 years in project coordination, construction admin, or virtual assistant work is preferred
• Familiarity with construction or restoration terms is a plus, but not required
• Experience with CRMs or project management tools
• Comfortable learning new software (e.g., Salesforce, BuilderTek, Xactimate)
• Strong written and verbal English communication
• Organized and detail-oriented; follows through consistently
• Proactive—asks questions and follows up without waiting
• Problem-solver who can track down missing information or flag issues early

Please refer to job description.