Job Title: Supplier Quality Coordinator

Department: Quality Assurance

Reports To: Quality Manager / Director of Quality

Employment Type: Full-Time

Position Summary:

The Supplier Quality Coordinator is responsible for managing and maintaining all required

documentation for raw material and packaging suppliers, ensuring compliance with FDA 21 CFR

Part 111, food safety standards (e.g., SQF, BRC), and customer requirements. This position

serves as a key liaison between the Quality Assurance, Procurement, and Regulatory teams to

uphold supplier qualification and requalification processes across a diverse global supply base.

Key Responsibilities:

• Maintain a centralized system for tracking and storing supplier documentation including:

o Food Safety Certificates (e.g., SQF, BRC, FSSC 22000)

o Kosher and Halal Certificates

o Organic Certifications (USDA/NOP)

o Non-GMO and Allergen Declarations

o Country of Origin, TSE/BSE, Heavy Metals, and Prop 65 Statements

o Third-party audits or questionnaires

• Perform initial document reviews for completeness and validity against internal and

regulatory standards.

• Communicate with over 300 active suppliers to obtain updated certifications and

regulatory documents on an annual or as-needed basis.

• Support the supplier onboarding and qualification process by assisting in the review of

new supplier applications and quality questionnaires.

• Monitor expiration dates and proactively request renewals before documents lapse.

• Collaborate with Procurement and Regulatory teams to resolve non-compliance issues

and escalate concerns as necessary.

• Assist with internal and external audits by providing requested supplier documentation

and supporting traceability efforts.

• Maintain document control compliance within the Quality Management System (QMS).

Qualifications:

• Associate’s or Bachelor’s degree in Food Science, Biology, Chemistry, or related field

preferred.

• 2+ years experience in a Quality Assurance or Regulatory role in the dietary supplement,

food, or pharmaceutical industry.

• Working knowledge of FDA cGMPs (21 CFR 111), FSMA, and third-party food safety

certifications.

• Experience with document control systems or QMS software (e.g., MasterControl,

TraceGains, Greenlight Guru, etc.).

• Strong attention to detail and organizational skills.

• Excellent written and verbal communication skills when interfacing with both internal

teams and external suppliers.

• Proficient in Microsoft Office (especially Excel and SharePoint).

Please refer to job description.