Responsible for processing local and global payments, ensuring compliance with financial regulations, maintaining bank data, and coordinating with internal and external stakeholders for treasury operations.

Key Responsibilities

• Primarily responsible for the processing of payments (local payments); execute automatic payment run or manual one-off payments in PRISM (SAP) Financials or applicable ERP systems.
• Ensure that all transactions (local and global) conform to established the company Financial Regulations, accounting procedures/guidelines, and internal controls.
• Responsible for the processing of payments to:
• Vendors, Suppliers
• Local Staff (travel advance, Daily Subsistence Allowance)
• Vendor down-payments
• Prepare a USD or Peso Check, a USD or Peso wire transfer depending on the payment method and currency of the transaction.
• Follow up with authorized signatories when necessary regarding urgent check payments.
• Responsible for the releasing of checks to payees; ensure that acknowledgment receipts are on hand prior to release.
• Inform vendors/suppliers of checks ready for release/pick-up.
• Attend to queries/telephone calls from vendors/suppliers regarding payments.
• Responsible for the processing of global payments:
• Mission Payment Requests (MPR)
• Ensure that all required documents are submitted and MPRs are signed by Chief of Mission (COM) or by person duly authorized by COM; process automatic or manual payment.
• Mission Funding Requests (MFR)
• Ensure that MFR is appropriate; communicate with Mission where requests are excessive.
• Initiate queries with Missions regarding high cash balances.
• Coordinate with Missions regarding transfer of excess cash balances to central HQ accounts.
• Process bank-to-bank transfers.
• Ensure local checks are processed accurately; review and validate bank details used in wire transfers; ensure that all checks and wire transfers processed for the day are signed and authorized; keep custody of checks for release.
• Monitor Citibank local accounts for incoming funds and responsible for the recording of such:
• Post funds received in corresponding Customer (Donor) Accounts.
• Coordinate with Health Claims Processing Unit (HCPU), Manila regarding retirees’ HI premiums received for proper coding.
• Coordinate with Revenue regarding creation of open items in customer accounts, if necessary.
• Advise Revenue, Donor Relations Division (DRD), TSY, and Mission concerned of funds received.
• Handle queries from Missions regarding receipt of donor contributions.
• Responsible for the custody, maintenance, and upkeep of the bank master data (PH10 Mission); update and changes in authorized local signatory panel.
• Regularly interact/coordinate with:
• Accounts Payable, company/PH10: Local payments
• Missions: Payment requests and funding requirements
• TSY/HQ: Treasury issues
• Manila Financial Services: Accounting issues
• Work closely with PCST and ERP Functional Team on technical issues in HR; act as a focal point for treasury issues.
• Responsible for generating the daily bank statements for Citibank and Chinabank accounts; ensure that all processed payments have corresponding entries in the bank statements and corresponding accounting entries in PRISM (SAP)/other applicable ERP systems. Ensure adequate cash balances.
• Responsible for posting of bank charges; coordinate bank reconciliations with Central Accounting Support, Manila; forward documents needed for bank reconciliation, i.e., bank statements for the month, transaction summary report, payroll summary report.
• Maintain check listing to monitor outstanding checks issued (both USD and Peso).
• Responsible for updating the various Excel files maintained by the unit.
• Respond to queries regarding beneficiaries’ claim of non-receipt of funds; provide confirmation/copy of wire transfer; initiate investigations with relevant bank to trace funds.
• Manage MTS mailbox; respond to queries/requests sent to the mailbox.
• Maintain business relationship with Citibank Electronic Banking Support and Chinabank staff.
• Perform other related duties as may be required by the Treasury Supervisor or HQ Treasury.

Qualifications

• University degree in Finance, Management, or Accounting
• Certified Public Accountant or equivalent is desirable
• Minimum three years of work experience in the field of treasury or finance; experience in the banking industry is a distinct advantage
• Knowledge of online banking systems and/or SAP plus generally accepted accounting principles and internal controls
• Computer literacy including proficiency in MS Office applications
• Good analytical and problem-solving skills
• Commitment, efficiency, flexibility, self-motivation, creative thinking, and strong organizational skills
• Ability to work effectively and harmoniously within a team of colleagues from varied cultures and professional backgrounds
• Excellent written and verbal communication