The Admin/Liaison Officer is responsible for providing administrative support, coordinating internal and external communications, and acting as the point of contact between the organization and external stakeholders, including government agencies, partners, and vendors. The role ensures smooth office operations and fosters positive relationships that support organizational goals.

• Being one of the point of contact for employees on any admin related queries
• Handle delivery of important and confidential documents to clients, business partners, government agencies, etc
• Be responsible for the documentation and docketing (manual & electronic) of files
• Keep accurate logs and complete paperwork for tasks or activities
• Ensure proper office housekeeping
• Perform general office or clerical work such as filing of documents, operating office equipment, etc.
• Maintain good relationships and connections with government offices, external agencies, etc.
• Helping with various arrangements internally, from travel to processing expenses 
• Maintaining a database, ensuring that records are complete and current.
• Purchasing necessary supplies (eg. Office/Pantry)
• Other assigned jobs in connection to corporate administration by Performing basic office tasks, including answering phones, responding to emails, processing mail, filing, etc.
• Assist on planning in-house events
• Preparing customer documents
• Regular reporting to managers
• Support communication with external partners
• Participating in daily/Weekly/Monthly meetings
• Managing inventory, and receiving from and sending to production materials between the regional head office in Manila
• Being responsible for managing sales (cash-in) and expense (cash-out) of the branch, which involves bank depositing and withdrawing
• Ensure proper office housekeeping including daily cleaning of the branch following the building garbage management guidelines.
• Additional tasks related to the position assigned by the manager and employer.

Administrative Duties:

• Manage daily office operations including scheduling, filing, correspondence, and procurement.
• Prepare reports, memos, letters, and other documents as needed.
• Maintain accurate and up-to-date records and databases (e.g., personnel, suppliers, inventories).
• Coordinate travel and accommodation arrangements for staff.
• Support in organizing meetings, workshops, and company events.

Liaison Duties:

• Serve as the primary point of contact between the organization and external stakeholders (e.g., government bodies, partners, service providers).
• Submit and follow up on official documents, permits, licenses, and regulatory requirements.
• Represent the organization at external meetings or events as needed.
• Monitor regulatory and policy changes that may affect the organization and communicate updates to management.
• Ensure proper communication flow between departments and external partners.

• 1- 3 years of experience
• Bachelor's degree required