Company Description

The De La Salle University – Institute of Biomedical Engineering and Health Technologies (DLSU-IBEHT) is a platform that provides support on health technologies development, exchange of information between engineering and medical counterparts, and a capacity building program needed for biomedical engineering research. Located in Binãn, DLSU-IBEHT aims to create and develop innovative solutions for healthcare research to improve the quality of life.

Meeting Coordination & Minutes:

• Organize and schedule project meetings, including preparing agendas.
• Record and distribute meeting minutes, ensuring accurate documentation of discussions and decisions.
• Follow up on action items with relevant stakeholders to ensure timely completion.

Procurement & Supplies Management:

• Handle procurement requests and processes for project supplies and services, ensuring compliance with organizational policies.
• Liaise with vendors and suppliers, manage quotations, and monitor delivery timelines.
• Maintain a procurement log to track expenditures and provide updates on delivery and procurement status.

Liquidation & Financial Documentation:

• Assist in the preparation of expense reports and liquidation of project funds.
• Ensure accurate and timely submission of financial documents to accounting or finance departments.
• Collect and organize receipts, invoices, and other financial documentation for audits and reporting.

Logistics & Travel Arrangements:

• Coordinate travel arrangements, accommodation, and transportation for project team members as needed.
• Manage the logistics of project-related activities, including conferences, site visits, and other fieldwork.
  

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience in minute-taking, procurement, and financial documentation is preferred.
• Strong organizational and time management skills.
• Excellent communication and interpersonal abilities.
• Detail-oriented and able to work independently with minimal supervision.

Please refer to job description.