Job Description: Recruitment Assistant

Position: Recruitment Assistant

Location: BGC, Taguig, Philippines

Industry: Retail (Air-conditioning, Refrigeration, and Car Aircon Parts and Supplies)

Employment Type: Full-time, Onsite

• The Recruitment Assistant will support the end-to-end recruitment cycle, from sourcing to onboarding, and assist the Recruitment team in fulfilling staffing requirements for the client's retail and e-commerce operations. This role involves conducting candidate searches, interviewing candidates, coordinating interviews, and handling various administrative recruitment tasks. The ideal candidate will be a people-oriented professional with experience in recruitment processes, excellent communication skills, and the ability to effectively manage candidates.

Key Responsibilities:

• End-to-End Recruitment Support:
• Assist in managing the entire recruitment cycle, including sourcing, screening, interviewing, job offer discussions, and pre-onboarding processes.
• Candidate Sourcing & Screening:
• Source candidates using a variety of recruitment methods such as job boards, social media, employee referrals, and direct sourcing. Screen applications and resumes to identify suitable candidates.
• Interview Coordination & Conducting Interviews:
• Schedule and coordinate interviews between candidates and hiring managers. Utilize different interviewing techniques to assess candidates' qualifications and cultural fit for the company.
• Candidate Communication & Relationship Management:
• Maintain effective communication with candidates throughout the recruitment process, providing timely feedback and ensuring a positive candidate experience.
• Job Offer & Pre-Onboarding Support:
• Assist in presenting job offers, discussing terms and conditions, and preparing candidates for the onboarding process. Ensure smooth transition from offer acceptance to pre-employment formalities.
• Recruitment Administrative Tasks:
• Handle various administrative tasks such as updating candidate records, maintaining recruitment databases, and preparing recruitment reports for HR and management.
• Collaboration with Hiring Managers:
• Work closely with hiring managers to understand staffing requirements, update them on recruitment progress, and ensure recruitment efforts are aligned with departmental needs.
• Maintain Recruitment Metrics:
• Track recruitment performance, providing insights and reports on key recruitment metrics such as time-to-fill, candidate pipelines, and offer acceptance rates.
• Market Research:
• Stay updated on industry trends and best practices in recruitment to continuously improve sourcing and interviewing strategies.

• Education:
• Bachelor’s degree in Human Resources, Psychology, Business Administration, or related field.
• Experience:
• At least 1 year of experience in the end-to-end recruitment process, including sourcing, interviewing, job offers, and pre-onboarding, preferably within the retail or similar industry.
• Familiarity with different recruitment tools, job boards, and sourcing techniques.
• Experience with various interviewing techniques (e.g., behavioral, situational, competency-based) and assessing candidate skills.
• Skills & Competencies:
• Strong communication and interpersonal skills with the ability to build rapport with candidates and hiring managers.
• Well-organized with the ability to multitask and manage recruitment timelines effectively.
• Strong attention to detail and ability to maintain accurate candidate records.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and HR software or Applicant Tracking Systems (ATS).
• Strong organizational skills with a proactive approach to problem-solving.
• Personal Attributes:
• People person with a genuine interest in helping candidates and hiring managers throughout the recruitment process.
• Adaptable and willing to take on a variety of tasks in a fast-paced work environment.
• Positive, energetic, and a team player.

Working Conditions:

• Work Location: Onsite in BGC, Taguig office.
• Working Hours: Regular Hours, Dayshift 
• Compensation & Benefits:
• Competitive salary based on experience.
• Health insurance and other employee benefits.
• Career growth opportunities within a rapidly expanding organization.