Direc Business Technologies Inc. Executive Assistant

Executive Assistant

Direc Business Technologies Inc.

急招

HK$2.8-3.5K[月薪]

现场办公 - 奎松市1-3 年經驗本科全職

福利待遇

津貼
電信津貼, 交通補貼
員工表彰與獎勵
年度考核, 員工表彰計畫
法定福利
13薪, 員工貸款, Pag-Ibig 基金, 帶薪假, 菲爾健康, SSS/GSIS
健康保險
健康維護組織
額外福利
公司設備, 員工折扣, 免費餐
休假和請假
喪假, 產假和陪產假, 病假

簡介

Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf, managing information flow in a timely and accurate manner
Maintain comprehensive and accurate records
Organize meetings, including scheduling, sending reminders, taking minutes during meetings and organizing catering when necessary
Answer phone calls in a polite and professional manner
Welcome visitors and identify the purpose of their visit before directing them to the appropriate department
Manage the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Make travel and accommodation arrangements
Maintain various records and documents for company executive(s)
Review existing legal documents and identify the need for revisions
Work directly with our corporate legal counsel and vendors to help draft, edit, and process legal contracts as needed
Proofread, edit, and fact-check legal documents for accuracy and consistency
Manage and negotiate contract agreements. Coordinate regularly with finance, procurement and all end user teams.
Develop and implement effective procurement proposals. Review Scope of Works and Purchase Requisitions in accordance to the organizational requirement. Prepare and issue for review and approval contracts and purchase orders.
Coordinate with employees, clients, and suppliers to ensure that terms of contracts are fulfilled in compliance with the stated regulations
Contact users' department to clarify/develop technical specifications, urgency of products or services, acceptance criteria and other technical data
Handle breach of contracts in a timely manner. Document management, control and implementation of legal measures, if need arises.
Research regulations to ensure contracts are updated and in compliance with laws
Ensure that all Company safety, environment, risk management, securities policies, administrative rules and regulations, department standard operating procedures and guidelines are consistently implemented and carried out in every contract being reviewed and endorsed for implementation
Other duties may be assigned from time to time