Process Improvement & Workflow Optimization

• Map and analyze existing processes to identify bottlenecks, redundancies, and inefficiencies.
• Standardize receiving, releasing, procurement, and asset tagging procedures to reduce errors and improve turnaround time.
• Implement KPI-based monitoring systems for each division to measure performance, cost, and service quality.

Data-Driven Decision Support

• Develop dashboards and reports for inventory, procurement timelines, legal document status, and project milestones.
• Monitor vehicle maintenance costs, office utility consumption, and asset depreciation to support cost-reduction strategies.
• Use data analytics to forecast requirements for office supplies, assets, and facility maintenance.

Systems Integration & Digitalization

• Recommend and implement software solutions for asset tracking, contract management, and procurement requests.
• Automate repetitive tasks such as job order logging, inventory monitoring, and project tracking.
• Integrate data from warehouse, procurement, and corporate divisions into a unified reporting platform.

Cross-Division Coordination & Support

• Collaborate with Admin Warehouse & Maintenance to create preventive maintenance schedules for vehicles, offices, and equipment.
• Streamline procurement workflows between head office and stores in coordination with General Services.
• Organize contract databases and set up renewal reminders for the Corporate Division.
• Standardize templates for location evaluation, renovation timelines, and contractor performance tracking for Project Development.

Cost Control & Resource Optimization

• Develop cost analysis models for maintenance, procurement, and store renovation projects.
• Establish supplier pricing benchmarks and negotiate cost-saving opportunities.
• Identify areas for resource pooling (e.g., shared tools, bulk purchasing, centralized inventory) to reduce expenses.

Compliance & Risk Management

• Ensure admin processes comply with company policies, legal requirements, and industry best practices.
• Conduct periodic audits of asset accountability sheets, contract files, and procurement records.

• Bachelor’s Degree in Management Engineering, Industrial Engineering, or a related field.
• Strong analytical and problem-solving skills with experience in process improvement methodologies (e.g., Lean, Six Sigma).
• Proficiency in MS Office, project management tools, and ERP systems.
• Experience in administrative operations, facilities management, procurement, or corporate services is an advantage.
• Can Start ASAP